Executive Assistant

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

LinkedIn is currently seeking a highly motivated Executive Assistant on a 11-month contract. The successful candidate will be responsible for supporting two Directors: our Country Manager & Director of Talent Solutions for Italy, and Country Manager & head of Talent Solutions for Iberia. The role requires excellent organizational and multi-tasking skills, proactivity and an ability to prioritize and work to deadlines. A professional and team-oriented approach combined with strong written and verbal communications skills is essential. The ideal candidate will be able to maintain strict confidentiality and bring a blend professionalism, passion and flexibility to the role. This role will be based in our Milan office but will involve regular travel to Madrid. 
 

Responsibilities 

• Be a motivated self-starter who works independently, effectively problem solves and prioritises work and anticipates the needs of the executives. 

• Handle requests and queries appropriately 

• Oversee all aspects of diary management: proactively managing schedules, actioning requests for meetings and mitigating diary clashes, ensuring that bookings are achievable in terms of workload and time constraints. 

• Co-ordinate domestic and international travel management in line with corporate policies. 

• Meeting management (take minutes, follow-up on actions etc). 

• Event management - organise meetings and special events, including all hands, offsites and team events. 

• Prepare presentations, briefs and other supporting docs as required 

• Full expense management (collation, preparation and submission of expenses) 

• Procurement (Manage PO’s, set-up new vendors etc.) 

• Build strong and effective working relationships within the organisation and other cross-functional partners. 

• Work closely together with the EMEA & LATAM Admin teams 

• Travel required (Spain/Europe) 

• Support special projects on a regular basis 

Qualifications

Basic Requirements 

• 5 +  years of proven experience as an executive administrative assistant, senior administrative assistant or in other senior secretarial position 

• 5 + years of proven experience in an international working environment, supporting multiple individuals/teams (international + remotely) 

• Fluency in both verbal and written Italian and Spanish and English. 

Preferred Qualifications 

• Excellent cross-level communication and interpersonal skills 

• Excellent knowledge of MS Office (Office365, Outlook, Word, Excel, PowerPoint) and good knowledge of GoogleDrive 

• Full comprehension of office management systems and procedures 

• Up-to-date with advancements in office gadgets and applications 

• Highly flexible and able to work and grow with the company and the office 

• Exemplary planning and time management skills 

• Ability to multitask, prioritise daily workload, and willing to be flexible with occasionally varied and additional duties 

• Being mindful of working with different times zones when setting up meetings 

• Discretion and confidentiality  

• Professional credibility 

• Attention to detail 

• Ability to work both as a team member and on own initiative (able to make decisions on behalf of Seniors/team) 

• Self-motivating and willing to learn 

• Positive, friendly, approachable attitude to everyone. 

Suggested Skills:

• Communication
• Executive Administrator
• Creativity

Additional Information

Global Data Privacy Notice for Job Candidates ​

Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.