WHO WE ARE
We're Altman Solon, a global leader in strategy consulting and one of the fastest-growing firms in the Technology, Media, and Telecommunications (TMT) sector. We assist clients in fast, high-impact, confident decision-making, and we enable them to seize new opportunities, improve performance, and increase shareholder value within complex and converging industries. Altman Solon has an extensive international reach, with offices in Amsterdam, Boston, London, Los Angeles, Mexico City, Milan, Munich, New York, Paris, San Francisco, Singapore, Stockholm, Sydney, Warsaw, and Zurich. We've successfully completed projects in more than 100 countries around the world.
Are you ready to make an impact with us? Join Altman Solon today.
YOUR RESPONSIBILITIES
We are seeking an energetic, highly professional, and exceptionally organized Assistant & Office Support to provide comprehensive administrative support to our senior leadership team and oversee the smooth daily operations of our Milan office. This role will include global travel coordination, calendar management, and office management responsibilities. You will be based on-site 3–4 days per week. Your key responsibilities are:
Executive & Administrative Support
- Manage complex calendars for Associate Partners, including scheduling, resolving conflicts, and prioritizing meetings.
- Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transport, and passport/visa arrangements.
- Prepare, process, and reconcile expense reports in a timely manner.
- Draft and manage professional correspondence with team members, clients, and external stakeholders.
- Handle highly sensitive and confidential information with absolute discretion.
- Provide coverage and support for colleagues in other offices during absences (e.g., holidays, sick leave).
Office Operations
- Welcome visitors, manage incoming calls and deliveries, and prepare meeting rooms.
- Order and maintain office supplies (e.g., groceries, stationery), liaise with vendors, and coordinate with Finance on invoices.
- Organize internal and external events for the Milan office, including recruiting activities.
- Support the Travel Management team with requests and bookings as needed.
YOUR QUALIFICATIONS
- Minimum of three years’ experience in an administrative role, ideally within an international, professional services environment.
- Fluency in Italian and English (spoken and written); additional languages are a strong advantage.
- Strong time management skills with the ability to multitask, prioritize, and manage a diverse workload effectively.
- Excellent organizational skills combined with a proactive, service-oriented, and hands-on approach.
- A self-starter who enjoys taking initiative, planning ahead, and working with efficiency in mind.
- Proficiency in Microsoft Office Suite and a quick learner of new tools and systems.
- Exceptional attention to detail and accuracy.
YOUR BENEFITS
- Culture & People: Be part of a global and entrepreneurial team surrounded by smart people passionate about innovation. Take part in various outings and after-work gatherings.
- Central Office Location: Enjoy our centrally located office with snacks, refreshments, various outings, and after-work gatherings.
- Flexibility: Get support through hybrid work and leave options. Leverage our family and other programs.
Altman Solon is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Altman Solon values diverse perspectives and fosters an environment where all voices are heard.