Keywords Studios, a global leader in media localization, voice-over, and creative services for the gaming and entertainment industry, is expanding its Global Finance Shared Services Center (GSSC) in Milan. We are seeking a Senior Accounts Payable (AP) Specialist to take on a key leadership role within our international finance team.
About the Role:
As a Senior AP Specialist, you will play a pivotal role in shaping, overseeing, and optimizing our global AP processes. You will act as the right hand to the Global AP Manager and coordinate a small team to ensure accuracy, compliance, and continuous improvement in a high-volume, multi-currency, multi-entity environment.
This role is ideal for a Senior AP leader with strong systems knowledge (Oracle, NetSuite, or similar ERP), a track record of managing cross-border payables, and experience in leading or mentoring teams within a Shared Services environment.
Oversight and Leadership
- Lead day-to-day AP operations for a portfolio of international entities
- Supervise and mentor 2-3 junior AP specialists
- Ensure on-time, accurate payment runs and vendor settlements across regions
Process Excellence
- Champion best practices in AP workflows and internal controls
- Collaborate with the Global AP Manager to improve efficiency and standardization
- Support onboarding of new entities (e.g., North America) into the Shared Service framework
Vendor and Stakeholder Management
- Manage escalations and critical vendor relationships
- Act as a liaison with procurement, finance, and treasury teams globally
Month-End & Compliance
- Review and approve AP reconciliations, accruals, and reporting packages
- Assist with statutory reporting, audits, and compliance with IFRS and internal policies
Technology & Systems
- Utilize Oracle, NetSuite, or equivalent ERP systems to manage payables
- Leverage tools like Kanbina AI and Excel for data insights and continuous improvement
Requirements
- 7–10 years’ progressive experience in Accounts Payable, with at least 3 years in a Shared Services or multinational environment
- Previous experience supporting or managing a small team
- Strong knowledge of global AP operations, including US/Canadian compliance (e.g., 1099/T4A), IFRS, and tax rules
- Systems proficiency (Oracle, NetSuite, or similar ERP)
- Advanced Excel skills (pivot tables, lookups, reconciliations)
- Strong communication, prioritization, and vendor management skills
- Fluent English (written and spoken)
Benefits
- Welfare & Fringe Benefit
- Ticket Restaurant
- Learning and Development
- Hybrid Model
DISCLAIMER
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Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavor to create a workplace which provides for equal opportunities for all employees and potential employees.
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