People & Culture Coordinator

Key Responsibilities

Talent Acquisition

• Coordinate end-to-end recruitment activities including job postings, screening, interview scheduling, and reference checks.
• Support hiring managers in identifying and attracting top talent aligned with the company’s culture and values.
• Maintain and update applicant tracking systems and recruitment reports.
• Collaborate on employer branding initiatives and partnerships with hospitality schools and universities.

HR Administration

• Ensure all employee records are complete, accurate and compliant with legal and internal standards (e.g., signed contracts, ID documents, policy acknowledgements).
• Prepare and process HR documentation including new hire forms, internal transfers, promotions, and terminations.
• Liaise with Payroll to ensure timely submission of employment changes.
• Maintain and update probation review tracking and ensure timely follow-up with relevant managers.
• Manage administrative processes related to employee benefits.

Colleague Engagement & Internal Communication

• Design communication materials for internal use (e.g., posters, presentations, newsletters).
• Assist in organizing employee events and recognition programs in collaboration with the HR Manager.
• Prepare monthly reports including starters, leavers, promotions, and transfers.

Compliance & Projects

• Support compliance with local labor law and corporate HR policies.
• Assist with internal audits of personnel files and HR documentation.
• Contribute to ad hoc HR projects and initiatives led by the Director of People & Culture.

Ideal Candidate Profile

• Previous experience in Human Resources, preferably in a generalist or recruitment-focused role.
• Experience in luxury hospitality is highly desirable.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in both Italian and English.
• Strong organizational skills and attention to detail.
• Proactive, collaborative, and committed to delivering an exceptional colleague experience.