This is a contract role for the month of February in 2026. We are only able to consider candidates who live or have accommodation in Milan
Key Responsibilities:
Assist senior management with all onsite vehicle movements
Liaise with transport team to ensure all vehicles are received and dispatched in a safe and timely manner at all relevant venues. e.g. airports, stations, hotels, venues
Ensure the overall management of an effective loading, unloading and dispatch system to ensure optimal on-time performance and guest comfort where client transport operations take place such as hotels, competitions venues and restaurant
The Coordinator will work physically on-site at these load zones, ensuring that the area is ready and available for vehicle arrivals, including informing the Transport Manager, giving instructions to drivers, preparing for departures, preparing drivers for next assignments etc.
Oversee vehicle movements within Load Zone for program efficiency and guest experience
Where possible, ensure Load Zone areas are secure (traffic cones etc.)
Develop a clear understanding of the daily program schedule and content
Maintain an awareness of which vehicles is allocated to which group/guest
Prep vehicles for leisure and events - DVD's music, water etc.
Assist in establishing a friendly and professional working rapport with the transport team, drivers and suppliers
Understand procedures for all possible circumstances including accidents or medical emergencies, breakdown procedures, road or traffic conditions, schedule or venue changes
Understand all security procedures and collaborate with client security team to implement all necessary transport safeguards
Liaise with senior management in case of special transport requests
Other operational duties as required
Skills, Knowledge, Expertise:
Fluency in Italian and English is required
Previous experience in a load zone environment ideally within events delivered in Milan
A demonstrable understanding of transport logistics
Team and driver management experience
Excellent IT skills, Excel, Word, Power Point - confident using different platforms and devices
Project management experience
Strong communication skills, both written and verbal
Attributes:
High energy, comfortable working potentially long hours in a demanding but rewarding and friendly environment
Flexible, enthusiastic, confident, outgoing
Willing to roll sleeves up and get involved
Passionate about sport, hospitality and delivery
Able to work in a calm, kind and professional manner in a pressured environment
Ability to prioritise a demanding workload
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