Facilities Specialist

At dentsu we are looking for a Facilities Specialist to join our team in Milan.
The purpose of this role is provide support to facilities team and administer various facilities and procurement programmes of the business' office locations.

• Works with the Office Managers to oversee and administer the implementation and maintenance of facilities processes ensuring the consistency of performance among all offices
• Develops and implements strategies for the effective and efficient operations of the business' offices
• Ensures provision of necessary services and supplies in support of each office’s operations
• Monitors office seating capacity
• Ensures the receipt, recording, review and reconciliation of all rent and rent related invoices
• Oversees the data collection for reporting requests including, environmental reporting, copier/printer usage, Office locations, etc
• Space planning –Works with the Manager of Facilities and office managers to monitor and ensure sufficient capacity at relevant locations
• Facilitates the fulfilment of Insurance Certificate requests on behalf of the Business Units
• Assists office managers with provision and coordination of resources for facilities projects
• Support as a driver for company-related travel, if needed

• Previous experience in the role is not required but appreciated
• Good interpersonal skills
• English language preferred
• Category B driving license and confidence in driving
• Flexibility

Milan Dentsu Full time Permanent